AI Inventory Template
Free spreadsheet template to document all your AI systems with EU AI Act required fields. Download now, or import directly into Klarvo for automated tracking.
What's Included
Identity
- System name
- Internal ID
- Owner
- Department
- Status
Purpose
- Use case description
- Affected groups
- Decision type
- Human involvement
Technical
- Vendor/provider
- Model type
- Data sources
- Adapts after deployment
Classification
- Risk level
- High-risk category
- Transparency requirements
Governance
- Oversight owner
- Review date
- Evidence links
- Training status
How to Use This Template
Download the template
Click the download button to get the spreadsheet in your preferred format (Excel or Google Sheets).
Add your AI systems
Create one row per AI system. Start with the most critical or highest-risk systems.
Complete required fields
Fill in identity, purpose, and technical details. Don't worry about classification yet.
Classify risk levels
Use our classification guide or the Klarvo checker tool to determine risk levels.
Link evidence
Add links to vendor documentation, policies, and screenshots in the evidence columns.
Import to Klarvo
When ready, import your spreadsheet into Klarvo for automated tracking and exports.
Related Resources
AI Inventory Guide
Learn best practices for building your inventory.
Risk Checker Tool
Classify your AI systems automatically.
AI Inventory Software
Automate your inventory with Klarvo.
Frequently Asked Questions
What fields are required in an AI inventory?
At minimum: system name, owner, purpose, affected groups, vendor (if applicable), risk classification, and human oversight arrangements. Our template includes all EU AI Act recommended fields.
How often should I update my AI inventory?
Review your inventory quarterly at minimum. Update immediately when: adding new AI systems, changing vendors, modifying use cases, or after any material system changes.
Can I import this template into Klarvo?
Yes! Klarvo supports CSV import. We'll map your columns automatically and help you enhance records with classification logic and evidence attachment.
Is this template compliant with EU AI Act requirements?
This template captures all fields recommended by the EU AI Act for deployers. It's based on Article 26 requirements and European Commission guidance.
Ready for Automated Compliance?
Import your inventory into Klarvo for classification, evidence linking, and audit-ready exports.