Template
AI Acceptable Use Policy template
An internal policy covering what your team can and can't do with AI tools — neutral, sensible, defensible. Built around the three principles (transparency, data minimisation, human accountability) and the EU AI Act Article 5 prohibitions.
What's covered
- Scope (which AI tools fall under the policy)
- Three principles: transparency, data minimisation, human accountability
- Approved tools register
- Prohibited uses (aligned with Article 5 + sensible internal hygiene)
- Disclosure obligations (Article 50)
- Incident reporting
- AI literacy (Article 4 alignment)
- Vendor due diligence checklist
- Enforcement and review cycle
How to use it
- Fill in [Company], [Date], [Named owner].
- Populate the "Approved tools" list with your actual tool inventory.
- Distribute to staff; capture acknowledgement.
- Log the literacy session in Klarvo's training register.
The policy is defensible as written; edit lightly rather than heavily.
Adopt the policy. Log the training. Move on.
Klarvo's training register is where Article 4 literacy lives — one click per session, exportable in the audit pack.
Free tier · Full KlarvoEngine classification · No credit card