What is KlarvoEngine?

KlarvoEngine is Klarvo's regulatory intelligence engine. It analyses your AI system through a 3-pass classification pipeline and produces an article-cited compliance memo with obligations, deadlines, and recommended controls — in under 60 seconds.

What is the EU AI Act?

The EU AI Act (Regulation 2024/1689) is the world's first comprehensive AI regulation. It classifies AI systems by risk level and imposes obligations on providers and deployers of AI systems operating in the EU.

Any organisation that provides or deploys AI systems affecting people in the EU — regardless of where the organisation is based. This includes websites with AI chatbots, companies using AI analytics, and businesses integrating AI models into their products.

Prohibited AI practices have been enforceable since February 2025. GPAI model obligations since August 2025. Article 50 transparency and most remaining obligations apply from August 2, 2026.

What are the penalties?

Up to €35 million or 7% of global turnover for prohibited practices. Up to €15 million or 3% for transparency and other violations. For SMEs, the penalty is whichever amount is lower.

Quick Capture vs KlarvoEngine Classification

Choosing Your Assessment Mode

When adding an AI system, you choose between two intake modes. Each serves a different purpose in your compliance workflow. This guide helps you pick the right one — and explains how to upgrade later.

Quick Capture Mode

Duration: 2–4 minutes

Best for:

Initial inventory building — getting everything catalogued fast

Shadow AI discovery triage — logging newly discovered tools

Time-constrained situations — quick add before a meeting

Low-priority systems — internal tools with minimal impact

Pilots and experiments — not yet in production

What it captures:

System name, internal reference ID, lifecycle status

Primary owner assignment

High-level scope (deployment regions, department)

Basic vendor information (name, contract link)

One-sentence summary

What it skips (creates tasks instead):

Full classification questionnaire (definition test, prohibited screening, high-risk screening)

Transparency obligation screening

Data governance details

Human oversight specifics

Logging and incident response

FRIA trigger evaluation

Output:

Classification: "Needs Review" — visible on dashboard as a gap

Auto-generated tasks: "Complete classification," "Upload vendor documentation," "Assign oversight owner"

Basic system record in inventory

Default review date: 90 days

KlarvoEngine Classification Mode

Duration: Under 60 seconds

Best for:

Production systems actively serving users

Customer-facing AI tools

Known or suspected high-risk candidates

Audit preparation — need classification memo now

Regulatory inquiry response — need to show compliance immediately

What it captures:

Complete KlarvoEngine classification (4 fields, under 60 seconds)

Prohibited practices screening (Article 5)

High-risk screening (Annex III)

Transparency obligations (Article 50)

Data governance and privacy mapping

Human oversight model and authority

Logging and record-keeping status

Incident response readiness

Workplace and public authority contexts

FRIA trigger evaluation

Reviewer sign-off

Output:

Definitive classification: Minimal / Limited / High-Risk Candidate / Blocked

Classification Memo PDF with full rationale

Complete gap checklist mapped to applicable controls

Comprehensive task plan with owners and deadlines

Specific evidence requests per control

Comparison Table

Feature

Quick Capture

KlarvoEngine Classification

Time required

2–4 min

Under 60 seconds

Fields required

~15 essential

4 fields

Classification result

"Needs Review"

Definitive level

Classification Memo

Not generated

PDF available

Evidence requests

Generic

Specific per control

Task generation

3–5 basic tasks

15–30+ targeted tasks

Prohibited screening

Skipped

Complete

High-risk screening

Skipped

Complete

Transparency check

Skipped

Complete

Best for

Inventory building

Compliance readiness

Upgrading from Quick Capture to KlarvoEngine Classification

You can always upgrade a Quick Capture entry:

Open the AI system detail page

Click Complete Assessment in the status banner

The wizard opens at the first incomplete step — pre-filled with existing data

Complete the remaining steps

New classification replaces "Needs Review"

No data is lost during upgrade — everything from Quick Capture carries forward.

Our Recommendation

🚀 Start with Quick Capture for your initial inventory sweep — get every AI system logged within a week. Then sort by potential risk and upgrade the highest-priority systems to KlarvoEngine Classification first. This gives you a complete inventory fast while ensuring critical systems get full classification quickly.