Generating FRIA Reports
After completing the FRIA Wizard, Klarvo generates a professional, audit-ready report that can be shared with leadership, auditors, and market surveillance authorities.
Report Structure
The FRIA Report PDF follows a structured format aligned to Article 27:
| Cover Page | Title, organisation, AI system name, date, confidentiality marking |
| Document Control | Version number, revision history, approvals |
| Executive Summary | One-page overview: system, risks identified, overall conclusion |
| 1. Process Description | How the AI is used, decision points, workflow integration |
| 2. Time Period & Frequency | Duration, frequency, scale of affected persons |
| 3. Affected Categories | Who is affected, vulnerable groups, notification approach |
| 4. Fundamental Rights Risks | Right-by-right analysis with likelihood/severity ratings |
| 5. Human Oversight | Oversight model, competence, authority to intervene |
| 6. Mitigations & Governance | Risk mitigations, governance arrangements, complaint mechanism, monitoring plan |
| 7. Conclusion & Approval | Approve / Approve with Mitigations / Do Not Deploy |
| 8. Notification Status | Whether authority notification is required and its status |
| Appendix | Full questionnaire answers, evidence references |
Generating the Report
Complete all sections of the FRIA Wizard
Navigate to the FRIA detail page for your assessment
Click Export → FRIA Report (PDF)
The report generates with your organization branding and document control
Download or share via secure link
Approval Workflow
Before sharing externally, FRIA reports should go through approval:
Author completes the FRIA Wizard → Draft status
Reviewer reviews risk analysis and mitigations → May request changes
Approver signs off → Approved status with name and date recorded
Report generated → Final version with approval metadata embedded
Multiple approvers can be assigned for critical systems.
Authority Notification
If notification to the market surveillance authority is required:
The FRIA report includes a notification-ready data section with all required fields
Export the report as PDF
Submit to your national market surveillance authority using their prescribed channel
Upload the submission confirmation back to Klarvo as evidence
Record the notification date and reference number
Version Control
FRIAs are living documents. When you update a FRIA:
The previous version is preserved in full
A new version is created with change reasons documented
The version history is included in the report's Document Control section
All versions remain accessible for audit purposes
FRIA Result Summary
In addition to the full report, Klarvo generates a one-page FRIA summary — ideal for:
Board/leadership briefings
Quick reference during audits
Internal communication about AI risk posture
Best Practices
✅ Complete before deployment: FRIA must be done before first use — don't deploy and backfill
📋 Get formal approval: An unapproved FRIA has limited compliance value
📤 Notify when required: Don't skip authority notification if it applies
🔄 Update on changes: Material changes require a FRIA update, not a new FRIA from scratch
📁 Store in Evidence Vault: Link the FRIA report to the AI system and relevant controls