Vendor Profiles
Most SMEs use AI built by third-party vendors. Klarvo's vendor registry provides a centralized place to track every AI vendor, their products, documentation, and compliance status.
What a Vendor Profile Contains
| Field | Description |
| Vendor Name | Legal entity name |
| Website | Vendor's website URL |
| Primary Contact | Name and email of your main contact |
| Country | Vendor's headquarters location |
| Description | What they provide (brief) |
| Linked AI Systems | All your AI systems using this vendor |
| Contracts | Agreement documents and renewal dates |
| Attestations | EU AI Act-related statements |
| Security Evidence | SOC 2, ISO 27001, etc. |
| Due Diligence Status | Checklist completion percentage |
Creating a Vendor Profile
Method 1: During AI System Wizard
When adding a new AI system (Step 2), you can create a vendor on the fly:
Method 2: From the Vendor Registry
Viewing Vendor Details
Click any vendor in the registry to see:
Vendor Risk Indicators
Klarvo surfaces vendor-level risk signals:
Best Practices
📋 Create vendors early: Don't wait until audit time — register vendors when you add AI systems
🔗 Link all systems: Ensure every vendor-based AI system is connected to its vendor profile
📅 Track renewal dates: Set contract end dates to receive renewal reminders
📄 Request documentation proactively: Ask vendors for AI Act-relevant documentation at procurement
🔄 Review annually: Vendor profiles should be reviewed at least annually