What is KlarvoEngine?

KlarvoEngine is Klarvo's regulatory intelligence engine. It analyses your AI system through a 3-pass classification pipeline and produces an article-cited compliance memo with obligations, deadlines, and recommended controls — in under 60 seconds.

What is the EU AI Act?

The EU AI Act (Regulation 2024/1689) is the world's first comprehensive AI regulation. It classifies AI systems by risk level and imposes obligations on providers and deployers of AI systems operating in the EU.

Any organisation that provides or deploys AI systems affecting people in the EU — regardless of where the organisation is based. This includes websites with AI chatbots, companies using AI analytics, and businesses integrating AI models into their products.

Prohibited AI practices have been enforceable since February 2025. GPAI model obligations since August 2025. Article 50 transparency and most remaining obligations apply from August 2, 2026.

What are the penalties?

Up to €35 million or 7% of global turnover for prohibited practices. Up to €15 million or 3% for transparency and other violations. For SMEs, the penalty is whichever amount is lower.

Creating Training Programs

A training program in Klarvo defines what training is needed, who needs it, and when it must be completed. Programs are the organisational backbone of your Article 4 AI literacy compliance.

Program Structure

Each training program includes:

Component

Description

Program Name

e.g., "AI Basics for All Staff" or "High-Risk System Operator Training"

Target Audience

Which roles or individuals should complete this program

Courses

One or more training modules/courses within the program

Completion Criteria

What counts as "complete" (all courses finished, quiz passed, etc.)

Refresh Cadence

How often re-certification is required (e.g., annually)

Due Date

Initial completion deadline for current participants

Creating a Program

Navigate to Training in the sidebar

Click Create Program

Fill in program details:

- Name and description

- Target audience (role-based selection)

- Completion deadline

- Refresh cadence

Add courses to the program

Adding Courses

Each course within a program includes:

Field

Description

Course Name

e.g., "Understanding AI Systems"

Description

What this course covers

Training Material

Upload PDF, link to video, or external URL

Duration

Estimated time to complete

Quiz

Optional assessment (upload quiz or link to external quiz)

Pass Criteria

If quiz is used, what score constitutes passing

Recommended Programs

Program 1: AI Basics for All Staff

Target: Everyone in the organisation

Courses:

What is AI? (Understanding AI fundamentals)

Our AI Acceptable Use Policy (company policy review)

Reporting AI Concerns (how to escalate issues)

Refresh: Annual

Program 2: AI System Operators

Target: Staff who directly use/operate AI systems

Courses:

System-specific training (one per system)

Data handling and privacy

Interpreting AI outputs responsibly

Refresh: Annual or when system changes

Program 3: High-Risk Oversight Personnel

Target: Oversight owners of high-risk AI systems

Courses:

Advanced AI system understanding

Monitoring for bias and drift

Intervention and suspension procedures

Incident response for AI systems

EU AI Act deployer obligations

Refresh: Annual

Assigning Participants

Participants can be assigned:

By role: All users with "System Owner" role automatically assigned

By AI system: All operators of a specific AI system

Individually: Manual assignment of specific people

On invitation: New team members automatically assigned based on role

Best Practices

📋 Start with three programs: Basic (all staff), Operator (system users), Oversight (high-risk oversight)

🎯 Make it practical: Focus on actionable knowledge, not theoretical lectures

📅 Set deadlines: Open-ended training rarely gets completed

🔄 Plan refreshers: Schedule annual re-certification from the start

📊 Track completion: Use Klarvo's tracking to identify gaps — this is your audit evidence